Grace Lee
Accountant in Melbourne. AI has cut my report writing time by half. Now I spend that time actually analysing — not just formatting.
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Stories by Grace Lee
Writing thank you notes used to take me forever. Not anymore.
This is small but it used to stress me out disproportionately. After job interviews, after someone did me a favour, after events — I'd stare at a blank email for 20 minutes trying to write a genuine thank you that didn't sound generic. Now I just tell Claude who I'm thanking, what for, and one specific thing that stood out, and ask it to write a warm, genuine note. Takes 2 minutes. The notes actually sound like me because I give it the specific detail. And I send them now, which I didn't always before. Small thing. But I get replies to them. People notice when you follow up properly.
Write a genuine thank you note to [name] who [what they did]. One specific thing that stood out: [detail]. Keep it warm, personal and under 100 words. Don't make it sound like a template.
Read full prompt →Monthly management reports in 2 hours instead of 2 days
Every month I produce management reports for a company with six cost centres. Used to take me two full days of data wrangling, formatting, commentary writing. Now it takes about two hours. The data work is still manual but the commentary writing is completely AI-assisted. What I do: export the numbers, identify the key variances, then ask Claude to help me write clear, concise commentary on each variance. I give it context — what happened that month, what the budget was, what actually occurred. It drafts the commentary in clear business language. I review, adjust numbers if needed, and make sure the tone is right for our CEO and board. The commentary is actually more consistent now. I used to write differently at 7pm on a Tuesday than I did on a fresh Monday morning. The AI keeps the quality level even. One thing I've learned: give it lots of context. "Revenue was down 12%" is not enough. "Revenue was down 12% due to the two-week shutdown for the equipment upgrade that was planned and budgeted" gives it something to work with.
Help me write management report commentary for the following variance: [cost centre] was [X%] over/under budget this month. Actual: $X. Budget: $X. Reason: [explanation]. Write 2-3 sentences of clear, professional commentary suitable for a board report.
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